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UlatusCase StudiesPharma Compliance
Pharma Compliance Governance

Transforming Pharma Compliance: A Japan-Inspired Global Initiative

Supporting Enterprise-Wide Compliance by Localizing 625,000 Characters of Corporate Governance Documents for a 120-Year-Old Japan-Headquartered Pharma Company

Client Testimonial

Ulatus brought together legal, financial, and pharmaceutical expertise to help us align internal policies across global offices. Their professionalism and structured workflow brought us confidence throughout the engagement.
Pharma Compliance Project
Legal & Pharma

Project Summary

Language Pair:Japanese to English
Specialization:Corporate governance reports
Volume:625,000 Characters

About the company, what were their requirements and why?

Our client is a global pharmaceutical company with corporate roots in Japan, operating in over 30 countries and regions worldwide. With more than 120 years of scientific expertise, the company has built a strong legacy of innovation and maintains a robust pipeline of promising new medicines.

The client required a trusted and experienced translation partner to accurately translate 123 internal documents related to corporate governance and compliance regulations. These documents, which include policies on performance management, financial reporting controls, accounting practices, and board governance, are critical to maintaining transparency, regulatory compliance, and operational integrity across their global operations.

Challenges Faced by Ulatus for the Project

Managing Large-Scale, High-Precision Localization for Governance Materials

Our client sought a localization partner capable of meeting stringent quality standards while ensuring consistency, accuracy, and confidentiality across a large volume of critical documentation. The project involved the translation of 123 highly specialized files related to corporate governance, internal controls, and compliance regulations-each containing complex legal, financial, and pharmaceutical terminology. Given the regulatory sensitivity of the content and its importance for global compliance and internal alignment, the client required a partner with not only linguistic expertise but also deep domain knowledge. There was zero margin for error.

Building a Bilingual Glossary to Ensure Terminology Accuracy

In addition to delivering exceptional quality, the client emphasized the importance of maintaining consistent terminology across all 123 corporate governance and compliance documents. Variations in legal, financial, and organizational terms could cause confusion or disrupt regulatory alignment across their global operations. To meet this need, the client requested that Ulatus develop a comprehensive bilingual glossary to standardize terminology throughout the entire project. This required careful review of the source materials, harmonization of key terms, and strict adherence to the glossary to ensure uniformity and clarity across all translations.

Efficient Workflow Management for Time-Critical Deliverables

With 123 interrelated documents to be translated within a defined timeframe, the client needed a localization partner capable of managing a high-volume project without compromising on quality or consistency. Coordinating multiple files, each with its own technical complexity and review requirements, added to the logistical challenge. Ulatus was expected to not only meet the client's strict deadlines but also ensure a smooth workflow across different stages-translation, review, terminology alignment, and final quality checks.

Solutions Provided by Ulatus to the Client

01

Delivering Accuracy, Quality, and Compliance

To meet the client's high standards, Ulatus deployed a team of expert translators with proven experience in legal, financial, and pharmaceutical content. Each was carefully selected for their familiarity with corporate governance and compliance terminology. A multi-step quality assurance process-comprising translation, review, and proofreading by subject-matter specialists-ensured accuracy, consistency, and alignment with the client's internal standards. Ulatus also applied ISO-certified quality management practices to uphold international benchmarks for precision and reliability.

02

Standardizing Terminology Through a Bilingual Glossary with The GlossaryX360

To ensure consistency across all 123 documents, Ulatus developed a comprehensive bilingual glossary-powered by its proprietary tool The GlossaryX360-tailored to the client's corporate governance and compliance terminology. The process began with a detailed analysis of the source files to identify recurring terms and variations in usage. Ulatus collaborated closely with the client's internal teams to validate and approve key terms, ensuring alignment with existing corporate language and regulatory standards. Once finalized, the glossary was integrated into the translation workflow and used across all stages of the project to ensure uniform terminology and clarity throughout.

03

Organized Execution for High-Volume Translation Success

To handle the volume and complexity of 123 interrelated documents, Ulatus structured the project into clearly defined phases and assigned a dedicated team of linguists, reviewers, and subject-matter experts to each batch. Coordinators ensured synchronization across linguists working in parallel, maintaining consistency in terminology, tone, and formatting throughout. Global resource allocation allowed Ulatus to leverage linguists across time zones, keeping the workflow moving continuously and meeting all interim milestones.

04

Proactive Quality & Client Communication

To meet the client's strict timelines without compromising quality, Ulatus implemented a structured project management approach tailored to high-volume translation projects. A dedicated project manager coordinated a team of translators, reviewers, and subject-matter experts, ensuring smooth workflow and clear communication throughout. The project was divided into smaller, manageable batches to enable parallel processing. Interim deliveries were provided at regular intervals, allowing the client to review the work and offer feedback early in the process. This collaborative approach ensured that any preferences or corrections could be quickly incorporated into subsequent batches.

Project Overview

Successfully managed the end-to-end translation of 123 complex internal documents related to corporate governance and compliance, ensuring alignment with the client's strict regulatory and quality standards.

Maintained exceptional accuracy and consistency across all files by developing a customized bilingual glossary and applying it uniformly throughout the translation and review process.

Assembled a team of domain-expert linguists, project managers, and quality reviewers with specialized knowledge in legal, financial, and pharmaceutical content to ensure subject-matter accuracy.

Implemented a structured, deadline-driven workflow with interim deliveries to enable ongoing client feedback, streamline communication, and ensure timely completion without compromising quality

Ensured complete confidentiality and data security throughout the project, in compliance with international privacy standards and the client's internal protocols

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